Read your inventory history

History opens Inventory history: one list of changes to your stock, newest first. It answers “why did this number change?” for anything done in Shelfcast, and at least “when, and by how much?” for everything else.

What each column shows

Column	What it shows
Product	The product and variant, with a note underneath, such as “Received on PO-1001”.
Date	When the change happened.
Location	Where it happened.
Change	How much the quantity went up or down. Changes to a quantity other than available are labeled, such as Incoming.
After	The quantity after the change, as Shopify reported it.
Reason	Why it changed, with a link to the purchase order or stock count where there is one.
By	Who made the change: a staff member’s name, Outside Shelfcast, or the name from an imported file.

Entries keep the product, location and staff names they were made with, so they still read correctly after a product or location is deleted.

Where entries come from

Source	When	Reason	By
Purchase order	You mark an order as ordered	Ordered (incoming goes up)	You
Purchase order	You receive stock	Received	You
Purchase order	You cancel or close an order	Order cancelled (incoming goes down)	You
Stock count	A count is completed	Stock count	Whoever completed it
Shopify	Available stock changes anywhere else	Other	Outside Shelfcast
Imported history	You import an adjustment history file	From the file	From the file

The reasons Damaged, Shrinkage, Restock and Correction come only from imported files. Shelfcast doesn’t make manual adjustments itself — to write off damaged stock, change it in Shopify, or run a stock count.

Changes made outside Shelfcast

Whenever the available quantity of a product changes anywhere else — a sale, a return, an edit in your Shopify admin, a POS adjustment, another app, or a transfer made in Shopify — Shopify tells Shelfcast, and it’s logged with the source Shopify, the reason Other and By shown as Outside Shelfcast.

Why outside changes all say Other

Shopify tells Shelfcast only the new available quantity, not why it changed or who changed it. So every outside change is Other, and each sale is its own entry. To see the reason behind one, check the product’s inventory history in Shopify.

Shelfcast logs outside changes to available stock only. Changes to on-hand or committed quantities alone, such as fulfilling an order that was already committed, aren’t listed.

Filtering

• Search by product or SKU.
• Location — one location, or All locations.
• Source — Purchase order, Stock count, Shopify or Imported history.
• Reason — any of the reasons above. Received is listed twice: one covers stock moved from incoming to available, the other covers extra units added on top (and receipts in imported files). Most deliveries use the first.
• From and To — a date range, in your store’s timezone.
• Quantity — Available stock (the default) shows changes to what you can sell. All quantities adds the incoming changes from placing, receiving and cancelling purchase orders.

What history doesn’t cover

• Anything before you installed Shelfcast, unless you import it. → Moving from Stocky
• The reason or person behind outside changes, as above.

To keep a copy or work with it in a spreadsheet, export it as a CSV file. → Export your data