Glossary

Stock

Available — Shopify’s sellable quantity. The Products and Reorder pages add it up across your active locations.

On hand — Shopify’s physical quantity at a location, including units set aside for orders. Stock counts compare what you find with this.

Committed — units on orders that haven’t been fulfilled yet, from Shopify.

Incoming — on Products and Reorder, units still to arrive on your Shelfcast purchase orders that are Ordered or Partially received. On a product’s per-location stock table, it’s Shopify’s own incoming figure, which can include other sources such as transfers.

Not tracked — Shopify doesn’t track inventory for this variant, so Shelfcast can’t forecast it or change its stock. → Your products

Deleted in Shopify — the product was deleted in Shopify. Shelfcast keeps it so your history still makes sense.

Inactive — a location you’ve deactivated in Shopify. Purchase orders and counts can only use active locations.

SKUs (in plan limits) — product variants whose inventory Shopify tracks.

Forecasting and reorder

Daily demand — how many of a product Shelfcast expects you to sell each day. → How forecasting works

Days of stock / Days left — available stock ÷ daily demand: how long what you have will last. Incoming stock isn’t counted.

Reorder / Suggested reorder / Order — the quantity Shelfcast suggests ordering now.

Needs reorder — a product with a suggested quantity above zero.

Planning horizon — how far ahead a suggestion plans: the supplier’s lead time + Order enough for (days) + Safety stock (days). 51 days with the default settings.

Lead time — days from placing an order to it arriving. Set per supplier, or Default lead time (days) in Settings → Planning.

Order enough for (days) — how long each order should last once it arrives.

Safety stock (days) — extra days of demand added to each suggestion, in case sales or deliveries surprise you.

Reorder point — when available plus incoming stock falls to this, a reorder is suggested. Used with the Reorder point method, and for every product on Starter. → Reorder points

Reorder quantity — how many to order at the reorder point. When blank, enough to get back up to twice the reorder point.

Forecast method — how a product’s demand is worked out:

• Automatic — picks Seasonal, Steady or New item from the product’s history. The default.
• Seasonal — what sold over the same weeks last year, adjusted for this year’s trend.
• Steady — a weighted average of the last 90 days in stock.
• New item — the average per day since the product was listed.
• Reorder point — a fixed rule instead of a forecast.
• No sales yet — nothing has sold, so there’s nothing to forecast from.

Suppliers

Supplier — a business you buy from, which you add in Shelfcast.

Vendor — the vendor field on your Shopify products. Used for filtering, and for linking all of one vendor’s products to a supplier at once.

Supplier product — a product linked to a supplier, with that supplier’s terms. → Link products to suppliers

Supplier SKU — the supplier’s own code for a product.

Cost — what the supplier charges per unit. On a purchase order line, the unit cost you’re ordering at.

Minimum order quantity (MOQ) — the fewest units the supplier sells. Suggestions are rounded up to it. Shown as Minimum on a product’s page.

Pack size — units per case. Suggestions are rounded up to whole packs.

Preferred — the supplier a product is reordered from, set with Reorder this product from this supplier.

Purchase orders

Draft / Ordered / Partially received / Received / Cancelled — the five purchase order statuses. Open means Ordered or Partially received. → Purchase order statuses

Mark as ordered — places an order and shows its products as incoming in Shopify.

Receive stock — records a delivery and adds it to available stock.

Close purchase order — ends a partly received order when the rest isn’t coming. Its status becomes Received.

Cancel purchase order — ends an open order; what was still expected comes off incoming.

Destination / Deliver to — the location an order’s stock is received into.

Supplier reference — your supplier’s invoice or order number.

Expected — the date an order should arrive.

Additional costs — Freight, Duties, Surcharge, Discount or Other, added to an order’s total.

Created in Shelfcast / Created from reorder suggestions / Imported — where an order came from.

Stock counts

Stock count — a count of one location, optionally narrowed to one vendor or supplier. → Run a stock count

Expected (in a count) — Shopify’s on-hand quantity when the product was counted.

Counted — what you found.

Difference / Discrepancy — counted minus expected.

Net change — all the differences in a count added together.

Applying — the count is being applied to Shopify.

Needs attention — the count wasn’t fully applied. Press Try again.

History

Source — where a change came from: Purchase order, Stock count, Shopify (anything done outside Shelfcast) or Imported history.

Reason — why stock changed: Received, Stock count, Correction, Damaged, Shrinkage, Restock, Ordered, Order cancelled or Other.

Outside Shelfcast — shown under By for changes Shopify reported that Shelfcast didn’t make. → Read your inventory history

Syncing

Sync now — re-reads your products, locations and stock from Shopify.

Read again — re-reads your sales history from Shopify.

Both are in Settings → Data. → Install and first sync